Naqvix CRM: The In-House Invoicing, HR & Payroll Platform With a Desktop Time-Tracking Agent

As Naqvix grew, our own operations were scattered across disconnected tools: one place for tracking time, another for tasks, spreadsheets for payroll, and separate software for client invoicing. Every month-end meant manually reconciling hours against salaries and chasing invoice statuses across systems.

The hardest requirement wasn't the web dashboard — it was trustworthy time tracking for a distributed team. Honor-system timers don't hold up, and third-party monitoring tools are expensive, generic, and live outside the payroll data they're supposed to feed. We wanted attendance, activity evidence, payroll, and invoicing in one system, under one login, in one design language — so we built it ourselves, to the same standard we build for clients.

We designed and built the Naqvix CRM as a single web platform with a native desktop companion.

• Desktop time-tracking agent for Windows and macOS — the platform's standout piece, downloadable directly from the CRM. It handles one-click clock-in, captures periodic activity screenshots, flags idle time automatically, and supports live screen sharing — so time on the clock is verifiable, not asserted.
• Employee HR dashboard — each team member sees their clock-in status, hours worked, late arrivals, penalties, and a running salary summary in one view.
• Attendance-driven payroll — the attendance log feeds payroll generation directly: hours, late penalties, and net salaries are calculated from the same records the desktop agent produces, with no re-keying between systems.
• Invoicing & accounting overview — a financial dashboard covering realized revenue and outstanding invoices, with quick actions for generating monthly client billing.
• Kanban task board — team task management with drag-through stages from To Do to Done, living alongside the HR and finance modules instead of in a separate tool.

The stack is the same one we ship to clients — React on the front end, Node.js and Express behind it, MongoDB underneath — which keeps the platform maintainable by any engineer on the team.